Reception and Administration Assistant - Sofia, Bulgaria






We are currently looking for a highly motivated individuals to join our team as a Reception and Administration Assistant who will be involved within variety of administrative activities and providing support to different company departments.

Your future job

As a Reception and Administration Assistant you will be involved within all reception activities, a variety of administrative topics and providing support to different company departments.

More specifically, you will:

  • Perform front-line activities at the Reception center in Melexis Bulgaria. Provide administrative support and act as first point of contact for various stakeholders:
    • Register, welcome and accommodate guests and visitors;
    • Arrange appointments and travelling;
    • Answer/ redirect phone calls and emails;
    • Apply and clarify the Internal policy for access control;
    • Receive and distribute external postal items. Act as point of contact for courier suppliers.
  • Support overall administrative processes and procedures such as:
    • Office supplies (stationery, water, consumables etc.);
    • Communications with subcontractors;
    • Prepare reports for the performed activities;
    • Act as a support and back-up in activities of Administration and Communication team;
    • Manage and administrate online and off-line platforms used for internal automated processes, such as: access control system, access cards printer, automated distribution of food vouchers, external visitors’ management system.
  • Contribute to the improvement and optimization of administrative processes;

Your profile

  • Relevant education high school diploma or university degree (on-going or finished);
  • Positive and customer-oriented attitude;
  • Excellent communication skills;
  • Good organizational skills and attention to detail;
  • Very good command of Microsoft Office;
  • Fluent command in English;
  • Willingness to learn.

We offer

  • Part-time work on 5-days working week;
  •  A challenging job in a dynamic high-tech international environment;
  • The opportunity to take ownership of your professional passion in order to contribute to the success of the company;
  • An enjoyable, team-oriented and professional atmosphere in a flat-structured organization;
  • Versatile development opportunities.